How to Use Employee Calendar History – Your Booking Platform
Step-by-step guide

Employee Calendar History

Control how far back each employee can see their past appointments — from full access to completely hidden. Set it individually per employee for total flexibility.

👁️
Transparency
Employees can see their full schedule including past appointments without needing to ask management for details.
✅
Accountability
Easily track changes made to past appointments or shifts, and give employees visibility into their own performance history.
🔒
Privacy Control
Restrict access to sensitive historical data for newer staff while giving senior employees full visibility. You decide per person.
All 8 Calendar History Options
♾️
Full Access
Do not limit
Employee sees all history — no restriction.
🚫
No History
Do not show previous days
Only upcoming appointments visible. Most private.
📅
1 Day
1 day before
Sees yesterday and forward only.
📅
3 Days
3 days before
Sees the last 3 days of history.
📅
7 Days
7 days before
Sees the past week of appointments.
🗓️
1 Month
1 month before
Sees the past month of history.
🗓️
3 Months
3 months before
Sees the past 3 months of appointments.
🗓️
6 Months
6 months before
Sees the past 6 months — near full access.
Step-by-Step
1
Navigate

Go to Settings → Employees

From your YBP dashboard, go to Settings in the sidebar and click the Employees tab at the top. This opens the Employee Payroll Details page where Calendar History is configured.

2
Find the Column

Locate the Calendar History column

In the Employee Payroll Details table, the Calendar History column is the second column, right after the employee's name. Each row has its own dropdown — one per employee.

yourbookingplatform.com/settings/employees
Employee Payroll Details
Configure employee payroll settings, calendar history access, and payment types
Name Calendar History ℹ Payroll Type ℹ Price Change Amount
Vera
Do not show previous d... ∨
Do not limit
Do not show previous days
1 day before
3 days before
7 days before
1 month before
3 months before
6 months before
Worked Hours∨
 13
3
Choose Option

Select the right history option for each employee

Click the Calendar History dropdown for an employee and choose the appropriate option. Think about their role, seniority, and what level of historical data they need access to.

New Staff / Trainee
Recommended Setting
🚫 Do not show previous days
New employees only need to see upcoming appointments. No access to historical client or revenue data.
Regular Employee
Recommended Setting
📅 7 days before
Enough context to reference last week's appointments without exposing sensitive long-term history.
Senior / Team Lead
Recommended Setting
🗓️ 3 months before
Senior staff may need to reference repeat clients and recurring patterns over recent months.
Manager / Owner
Recommended Setting
♾️ Do not limit
Full access to all historical data for reporting, auditing, and resolving client queries.
💡
There's no right answer — choose based on your trust level and operational needs. You can always change this later as an employee grows into their role.
4
Save

Click the save button to apply the setting

After selecting the Calendar History option for an employee, click the purple save button (💾) at the end of their row. The setting applies immediately — each employee's visibility is updated independently.

Each employee has their own independent setting
Changes take effect immediately after saving
You can update this setting at any time
Employees only see their own calendar — not others'
❓ FAQ
Frequently Asked Questions
Common questions about the Calendar History feature.
What does "Do not limit" mean exactly?
+

It means the employee has full access to all historical appointment data with no time restriction. They can scroll back as far as records exist in the system. Best reserved for managers and owners.

What does "Do not show previous days" mean?
+

The employee can only see today's and future appointments. All past appointment data is hidden from their view. This is the most private setting and is recommended for new or junior staff.

Can an employee see other employees' calendars?
+

No. Calendar History only controls how far back an employee can see their own calendar history. Employees cannot access other employees' schedules or appointment data through this setting.

Can I change an employee's Calendar History setting later?
+

Yes, at any time. Go to Settings → Employees, update the Calendar History dropdown for that employee, and click the save button (💾) on their row. Changes take effect immediately.

Does Calendar History affect payroll calculations?
+

No. Calendar History is purely a visibility setting — it controls what an employee can see on their calendar. It has no effect on payroll calculations, worked hours tracking, or any financial data.

Calendar History configured! 🔒

Your team's data access is now set according to their role and trust level — keeping sensitive history private where needed.

  • Navigate to Settings → Employees
  • Find the Calendar History column
  • Choose the right option per employee
  • Save each row individually
Open Your Dashboard →