Add Employees to YourBookingPlatform

Step-by-Step

Navigate

Go to Employees

From the sidebar, click Employees. You'll see the full list of your team with their specializations, assigned services, online booking status, calendar access, and action buttons.

yourbookingplatform.com/employees

Employee ℹ

Manage your team members and their access to Your Booking Platform. (Extras become inactive & unbookable if add-on isn't paid.)

Active Employees ∨

Name, specialization, s...

Order	Name	Specialization	Services	Calendar Manages
≡	VE Vera	Nail Specialist	+ Free Foot / Necl ∨	1
≡	PA Patty	Nail Tech	+ Free Foot / Necl ∨	1
≡	KH Khanh	Nail tech	Russian Manicure ∨	1

Create Employee

Click "+ Create" to add a new employee

Click the + Create button. Fill in the employee's details in the form — name, specialization, gender, description, and profile picture.

yourbookingplatform.com/employees/create

Create Employee

Full Name

e.g. Nina

Specialization

e.g. Nail Technician

Gender

Select gender...∨

Link to User Account

Select user...∨

Description

Short bio shown on the booking page...

Profile Picture

🔗

Link to User Account: If this employee also has a YBP login (e.g. they're also a User), link their employee profile to their user account so their calendar and payroll sync correctly.

Assign Services

Click "SERVICES" to assign what they can perform

After creating the employee, click the green SERVICES button on their row. This opens the service assignment panel where you can tick which services the employee can perform — and optionally set buffer time per service.

💅

Important: Employees only appear as an option for a service during booking if they are assigned to it. Don't forget this step — otherwise clients won't be able to book them.

Online Booking

Enable Online Booking for the employee

In the employee list, find the Online Booking toggle for the new employee. Make sure it's switched on (green) — this makes the employee visible and bookable on your public booking page.

⚠️

New employees default to OFF. If a client tries to book and can't find the employee, check that their Online Booking toggle is enabled. Also note: extras become inactive if the add-on isn't paid.

Calendar Access

Set calendar access with the Calendar Manages number

The purple Calendar Manages badge shows how many calendars this employee can view. Click it to configure whether the employee can see only their own calendar or additional ones. This is separate from the Users calendar access setting.

1 = employee sees only their own calendar

Higher number = access to more calendars

Managers typically need access to all employee calendars

Booking Link

Share the employee's personal Booking Link

Each employee has their own unique Booking Link — click the 🔗 LINK button to copy it. Share it directly with clients who always book with a specific team member.

🔗

Personal links are great for social media. Have each employee share their own booking link in their Instagram bio so clients can book directly with them.

Action Buttons

Edit, delete or manage services anytime

Each employee row has three action buttons — Edit to update their details, Delete to remove them, and Services to manage their assigned services and buffer times.

✏️

EDIT

Update name, specialization, description, profile photo, or linked user account.

🗑️

DELETE

Permanently removes the employee. Cannot be undone — consider deactivating instead if temporary.

💅

SERVICES

Assign or remove services this employee can perform, and set per-service buffer times.

How to Add & Manage Employees